Part time - 15 Hours

The Life Help Ministries Administrative Assistant is to provide support to each ministry in the department.

Primary Duties and Responsibilities

• • Scheduling: Handle scheduling and related correspondence for various ministry appointments for the ministry teams and their recipients.
  • Administrative
    • Phone: Handle incoming phone calls for weddings, funerals, benevolence, prayer, recovery, Equip, and Freedom ministry.
    • Communication: Communicate events for each Life Help Ministries Director. i.e.: event requests, registration, website information, Enews information, facility usage, and prepare announcements.
    • Proofread: Proof documents for accuracy and clarity.
    • Filing: Maintain filling cabinet contents in Life Help Ministries Administrative office. Manage the contents in storage area.
    • Supplies: Keep supplies and forms updated as needed. Stock supplies needed by all Life Help Ministries Staff.
    • Meetings
      • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters as schedule allows.
      • Life Help Ministries: Team Meetings as needed for coordination and communication for group initiatives.
      • Administrative: Any administrative specific meetings or training.
    • Ministry Coordination Assist in coordination of groups, events, classes, and seminars. (i.e.: event requests, registration, website information, ENews information.)
    • Pastor On Call: Call the hospitals for daily updates, update patient information when received, and forward to POC and related distribution lists, who may have a connection to that person through volunteer ministries. Update POC rotation and track changes as needed.
    • Availability: Available Tuesday-Friday, with an occasional night or weekend to support various ministry initiatives.
    • Other Responsibilities: Special projects assigned by the Life Help Pastor and other Life Help Directors as time allows.
    • Benevolence: Receive incoming calls, send out Benevolence Assessment Forms, and make copies of returned forms to give to the Benevolence Team for review. Manage all logistical details for benevolence. (i.e.: inquiries, communications, food vouchers, gas vouchers, check requests.)
    • Weddings: Receive incoming calls, send out wedding packets, track incoming packets, and finalize paperwork/contracts that need to be signed by the pastor doing the wedding. Prepare and keep wedding packets available at all times. Fill out event request forms and let staff know via email of the event date and time.
  • Funerals:
    • Services: Administrate the logistical details and coordinate with the Officiating Pastor and Pastoral Care Director. (i.e.: receive incoming calls; communicate information, fill out event request forms, and let staff know via email of the event date and time.)
    • Luncheons: Administrate the logistical details and coordinate with Luncheon Facilitator and Pastoral Care Director. (i.e.: receive incoming calls, communicate information, fill out event request forms, and let staff know via email of the event date and time.)
  • Volunteers: Develop relationships with volunteers; assist with requests; and problem solve, etc.
• Director Support
  • Support: Work closely with the Directors in the Life Help ministries to ensure adequate coordination and communication of tasks as needed.
  • Director Meetings: Support Leadership Meetings: Meet with Directors regularly as needed for coordination, communication, and training.

Interaction With Others

The Life Help Ministries Administrative Assistant will work closely with each director within the department, as well as with other departments such as Facilities and Communications as related to coordination of activities.

Desired Skills and Abilities

Good administration and organizational skills, a compassionate heart, and appropriate telephone etiquette. Proficiency in Microsoft Word, Excel, and PowerPoint. Good verbal, written, and interpersonal communication skills. Effective time management, organizational, leadership, proofreading, and multi-tasking skills. Must be confidential, flexible, accurate, and have good follow-up skills. Basic aptitude for database and other portal applications as well as receiving tech training for event support.

Beneficial Spiritual Gifts

Administration, Discernment, Helps, Encouragement, Creative Communication, and Leadership

Educational and Experience Required

Skills to fulfill the position.

Part time

The Quest Associate will assist the Student Life Pastor with leading and shepherding the students and leaders for effective ministry and will perform programming and administrative duties.

Primary Duties and Responsibilities

• Programming Duties
  • Technical/Media: Organize a team to create message slides, bumper videos, and weekly highlight reels. The content should target Middle School students.
  • Teaching: Collaborate with the Student Life Pastor in preparing messages. Teach within the Middle School ministry when requested.
  • Shepherding: Assist with hospital visits and one-on-one mentoring for students and leaders. Lead a small group within the Middle School ministry.
  • Relational: Build relationships with volunteer leaders, parents and students.
  • Vision Echo: Support and promote the vision of Northwoods Community Church, specifically the AIM (Attract, Introduce & Mature) strategy. 
• Administrative Duties
  • Team Building: Recruit volunteers and organize/lead a volunteer tech team to effectively minister to Middle School students. This includes scheduling of the tech booth volunteers.
  • Programming: Assist with planning and executing events.
  • Administration: Assist with daily, weekly, and monthly tasks.
  • Department Meetings: Meet weekly with the Student Life Pastor and meet regularly with the student ministry leadership team.
  • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters.
• General Duties
  • Other: Perform other tasks as needed

Interaction With Others

The Quest Associate will regularly interact with the Student Life Pastor as well as other Northwoods Leaders, volunteers, parents, and students.

Desired Skills and Abilities

Highly motivated and self-disciplined. Team builder and goal oriented through relationships. Strong organizational and administrative skills with a focus for detail. A strong ability to be taught, coached, and trained for effective ministry. Able to lead leaders and love teenagers.

Beneficial Spiritual Gifts

Leadership, administration, shepherding, teaching

Educational and Experience Required

College degree desired, preferably Bible College and/or theological training.

Part time

Position Description:

To assist with facility readiness, excellence in facility care, a distraction-free environment and a ministry experience for volunteers and service providers

Primary Duties and Responsibilities

• Cleaning: To ensure that the building and grounds are clean and ready for use at all times. This includes vacuuming, running the carpet cleaning machine, cleaning the bathrooms, dusting, etc.
• Room Set-Up: Set up rooms, including tables being set up or taken down, placing chairs, easels, etc.
• Security: To ensure that the building is locked securely following our corporate service times.
• Assist: To assist the Campus Service Director in all building and ground maintenance as needs arise.
• Procedures: Must have knowledge of the Emergency Procedure of the building systems.
• Other: Other duties as assigned.

Interaction With Others

The Campus Services Associate will keep in contact with the various Team Leaders to ensure that tasks are being carried out and see if any help is needed. Contact with the Campus Service Director should be made on a regular basis to keep him/her informed of actions and goals.

Desired Skills and Abilities

Must be able to lift, push, and pull up to 50 pounds.

Good organizational and planning skills.

Beneficial Spiritual Gifts

Administration, Leadership, Helps, Encouragement, Craftsmanship; also a servant’s heart and a willingness to learn.

Educational and Experience Required

None required. We provide superior training.

Part time

Position Description:

The Connections Cafe Associate provides assistance to the Food Service Ministry and the Connections Café. The Food Service Ministry’s goal is to provide a convenient cost effective food service for all Northwoods events.

Primary Duties and Responsibilities

• Restock supplies in the kitchen and café
• Restock all drinks and snacks
• Cleaning kitchen, café, refrigerators, and anything else assigned
• Serving customers in the café
• Laundry for kitchen and café
• Any other duties assigned by manager

Interaction With Others

The Connections Café Associate will interact with ministry leaders, volunteers, church attendees, inventory suppliers, and the Business Office staff on a regular basis.

Desired Skills and Abilities

Interpersonal and organization skills, self-motivated and goal setting ability. Food safe certificate is helpful.

Beneficial Spiritual Gifts

Hospitality, Administration, and Encouragement

Educational and Experience Required

Food service experience is preferred

Part time

Position Description:

The Re:New Thrift Store Associate will help to open and manage the Re:New thrift store in Galesburg.

Primary Duties and Responsibilities

• Working on the floor
  • • Customer Services: Assist at the cash register during check out and assisting customers.
    • Hours: Open and close the store on assigned days and be available to work 1-2 Saturdays a month
    • Promotion: Responsible for creative ideas for arrangement and promotion of the store.
    • Pricing: Assist with pricing donations and display of donations.
    • Safety: Promote customer safety by following safety guidelines. 
• Store organization
  • • Receiving: Assist with sorting clothes and other items in the receiving area. Assist customers bringing in donations.
    • Clothing: Sort and hang clothing and keep racks organized.
    • Preparation: Prepare items for display and sale (cleaning, pricing, stocking shelves).
    • Large donations: Pick up and moving of furniture and large donations.
    • Electronics: Check all electronics and price same before putting on display.
    • Housekeeping: Keep showroom in a neat and tidy order.

Interaction With Others

The Thrift Store Associate will work closely with the Team Leader and volunteers.

Desired Skills and Abilities

Have a positive attitude.

Beneficial Spiritual Gifts

Hospitality, Administration, and Encouragement

Educational and Experience Required

Education and experience to carry out the duties of this position is desired.