Part time, Non-exempt

The Life Help Ministries Administrative Assistant is to provide support to each ministry in the department.

Primary Duties and Responsibilities

• Administration
  • Phone: Handle incoming phone calls for weddings, funerals, benevolence, prayer, recovery, Equip, and Freedom ministry.
  • Communication: Communicate events for each Life Help Ministries Director. i.e.: event requests, registration, website information, Enews information, facility usage, and prepare announcements.
  • Proofread: Proof documents for accuracy and clarity.
  • Filing: Maintain filling cabinet contents in Life Help Ministries Administrative office. Manage the contents in storage area.
  • Supplies: Keep supplies and forms updated as needed. Stock supplies needed by all Life Help Ministries Staff.
  • Scheduling: Handle scheduling and appointments for the department, including calendar updates.
  • Meetings
    • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters as schedule allows.
    • Life Help Ministries: Team Meetings as needed for coordination and communication for group initiatives.
    • Administrative: Any administrative specific meetings or training.
  • Ministry Coordination Assist in coordination of groups, events, classes, and seminars. (i.e.: event requests, registration, website information, ENews information.)
  • Pastor On Call: Call the hospitals for daily updates, update patient information when received, and forward to POC and related distribution lists, who may have a connection to that person through volunteer ministries. Update POC rotation and track changes as needed.
  • Availability: Available Monday-Friday, with an occasional night or weekend to support various ministry initiatives.
  • Other Responsibilities: Special projects assigned by the Life Help Pastor and other Life Help Directors as time allows.
  • Benevolence: Receive incoming calls, send out Benevolence Assessment Forms, and make copies of returned forms to give to the Benevolence Team for review. Manage all logistical details for benevolence. (i.e.: inquiries, communications, food vouchers, gas vouchers, check requests.)
  • Weddings: Receive incoming calls, send out wedding packets, track incoming packets, and finalize paperwork/contracts that need to be signed by the pastor doing the wedding. Prepare and keep wedding packets available at all times. Fill out event request forms and let staff know via email of the event date and time.
  • Funerals:
    • Services: Administrate the logistical details and coordinate with the Officiating Pastor and Pastoral Care Director. (i.e.: receive incoming calls; communicate information, fill out event request forms, and let staff know via email of the event date and time.)
    • Luncheons: Administrate the logistical details and coordinate with Luncheon Facilitator and Pastoral Care Director. (i.e.: receive incoming calls, communicate information, fill out event request forms, and let staff know via email of the event date and time.)
  • Volunteers: Develop relationships with volunteers; assist with requests; and problem solve, etc.
• Director Support
  • Support: Work closely with the Directors in the Life Help ministries to ensure adequate coordination and communication of tasks as needed.
  • Director Meetings: Support Leadership Meetings: Meet with Directors regularly as needed for coordination, communication, and training.

Interaction With Others

The Life Help Ministries Administrative Assistant will work closely with each director within the department, as well as with other departments such as Facilities and Communications as related to coordination of activities.

Desired Skills and Abilities

Good administration and organizational skills, a compassionate heart, and appropriate telephone etiquette. Proficiency in Microsoft Word, Excel, and PowerPoint. Good verbal, written, and interpersonal communication skills. Effective time management, organizational, leadership, proofreading, and multi-tasking skills. Must be confidential, flexible, accurate, and have good follow-up skills. Basic aptitude for database and other portal applications as well as receiving tech training for event support.

Beneficial Spiritual Gifts

Administration, Discernment, Helps, Encouragement, Creative Communication, and Leadership

Educational and Experience Required

Skills to fulfill the position.

Part time

The Administrative Associate (A.A.) will provide support to the Engage Pastor / Ministry School Director (M.S.D.).

Primary Duties and Responsibilities

• School of Ministry
  • Student Communication: Often the first voice or face to interface with current and future students…from recruitment, through registration, and class orientation…the Administrative Associate manages all student interactions, assessment, processes, and records.
  • Collaborative Partnership Development: In support of the Ministry School Director, the A.A. communicates with collaborative partners: Fellowship of Evangelical Church (FEC) staff and Lincoln Christian University (LCU) personnel.
  • Course Development: At initiation of the M.S.D., the A.A. organizes all courses from syllabus creation and updating to classroom preparation to online portal assistance.
  • Ministry Practicums: With input from the M.S.D., the A.A. supervises all aspects of practicums from recruitment of Mentors/Coaches to learning covenant development to onsite assistance.
• Church Planting
  • Local Blueprint: Northwoods Network Churches
    • Supports the Church Plant Blueprint Team through implementation and coordination of next steps for each student in the leadership pipeline
    • Organizes ministry practicums that equip plant team students for establishing and maintaining Northwoods distinctive churches.
  • Global Blueprint: The Surge Project
    • Supports Northwoods Engage Pastor international partnership development, recruitment, training, and deployment of mission team to . . .
      • India South (ZEC)
      • Brazil South (iLAN)
      • Future Surge Partnership Sites
    • Serves as conduit between Northwoods IT, Ministry Platform development and Surge Team of volunteers
• Meetings
  • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters as schedule allows.
  • Engage/Ministry School: Team Meetings as needed for coordination and communication for group initiatives.
  • Administrative: Any administrative specific meetings or training.

Interaction With Others

The Administrative Associate will work closely with and on behalf of the Engage Pastor / Ministry School Director, often representing this Northwoods leader interfacing with students and/or Surge international ministry partners.

Desired Skills and Abilities

Have a strong proficiency in Outlook, Word, Excel, and web applications. Good verbal, written, and interpersonal communication skills. Ability to comprehend and to express written and oral information. Effective time management, organization, leadership, telephone etiquette, proofreading, and multi-tasking skills. Must be able to maintain confidentiality; be flexible, accurate, and have good follow up skills. Must be willing to learn new technologies. Experience with school administration, start-ups is a plus.

Beneficial Spiritual Gifts

Administration, Service, Wisdom

Educational and Experience Required

Two years related experience and/or training.

Summer Internships

We have several internships available this summer! Read over the descriptions below, and fill out an application for whichever internship you're interested in. Please designate the internship you're applying for in the "Position Applied For" box in the application.

Student Ministries

The Intern will assist the Pastor of Student Life with leading and shepherding the students and leaders for effective ministry and will perform programming and administrative duties.

Creative Arts: Music Team

The Creative Arts Music Team internship is designed to provide exposure, experience, and education for those looking to go into full-time ministry. The intern will discover a greater understanding of worship & worship leading, as well as grow in personal and team leadership. An emphasis will be placed on expanding proficiency in music theory, competency with a rhythm section instrument, and usage of music software. The intern will be expected to actively participate in the spiritual formation of Northwoods Community Church. They will gain an understanding of the day to day duties of ministry and participate in planning and executing of special events.

Engage/Missions Ministry

The Intern will assist the Missions Team with partnership development, volunteers and administrative duties.

Information Technology

The Information Technology Internship exists to provide an individual with opportunities for gaining on–the-job skills and experience in the area of Information Technology. The Intern will work with the Information Technology Staff to facilitate support and assistance to the Northwoods end users while learning on the job skills in systems management and support, helpdesk support, and various other technical areas.

Online Ministry

The Online Campus Internship is an opportunity for those interested in online ministry to get hands on experience with the Online Campus Team. Interns will participate in weekend services while learning various concepts of Norrthwoods Online Ministry.

Discoveryland

Working alongside the Discoveryland Staff, the intern would be responsible to carry out ministry to children in specified age divisions. The overall responsibility is to insure the readiness of the volunteer teams and the effective implementation of the programming elements.

Part time

The Quest Associate will assist the Student Life Administrative Pastor with leading and shepherding the students and leaders for effective ministry and will perform programming and administrative duties.

Primary Duties and Responsibilities

• Programming Duties
  • Technical/Media: Organize a team to create message slides, bumper videos, and weekly highlight reels. The content should target Middle School students.
  • Teaching: Collaborate with the Student Life Administrative Pastor in preparing messages. Teach within the Middle School ministry when requested.
  • Shepherding: Assist with hospital visits and one-on-one mentoring for students and leaders. Lead a small group within the Middle School ministry.
  • Relational: Build relationships with volunteer leaders, parents and students.
  • Vision Echo: Support and promote the vision of Northwoods Community Church, specifically the AIM (Attract, Introduce & Mature) strategy.
• Administrative Duties
  • Team Building: Recruit volunteers and organize/lead a volunteer tech team to effectively minister to Middle School students. This includes scheduling of the tech booth volunteers.
  • Programming: Assist with planning and executing events.
  • Administration: Assist with daily, weekly, and monthly tasks.
  • Department Meetings: Meet weekly with the Student Life Administrative Pastor and meet regularly with the student ministry leadership team.
  • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters.
• General Duties
  • Other: Perform other tasks as needed

Interaction With Others

The Quest Associate will regularly interact with the Student Life Administrative Pastor as well as other Northwoods Leaders, volunteers, parents, and students.

Desired Skills and Abilities

Highly motivated and self-disciplined. Team builder and goal oriented through relationships. Strong organizational and administrative skills with a focus for detail. A strong ability to be taught, coached, and trained for effective ministry. Able to lead leaders and love teenagers.

Beneficial Spiritual Gifts

Leadership, administration, shepherding, teaching

Educational and Experience Required

College degree desired, preferably Bible College and/or theological training.