Part time

The Creative Communications Administrative Assistant will provide support for all teams in the Communications and Creative Arts departments.

Primary Duties and Responsibilities

• Ministry Executive/Director Support
  • Support: Work closely with the Lead Worship Pastor to ensure adequate coordination and communication of tasks as needed by the division (i.e. photocopying, mailings, phone calling, resource ordering, etc.).
  • Phone messages: Receive and screen incoming calls, take clear messages, and return calls as needed for the Lead Worship Pastor and staff team.
  • Preparation: Assist the Creative Communications Leadership team members in preparing documents for the Leadership Team meeting.
  • Scheduling: Schedule appointments for Lead Worship Pastor. Schedule events, meetings, trips, and activities as directed using Outlook calendar program.
  • Correspondence: Handle all correspondence and email correspondence as requested.

• Communications
  • Proofread: Proofread documents from all areas of the church.
  • Content: Complete weekly, monthly, and periodic updates of all-church email news, mobile app news, series information, etc. Update series details in PCO, live streaming, etc.
  • Social Media: Schedule weekly posts, live events, and related content.
  • Measurements: Report on analytics and statistics for web, mobile, and social media.
  • Project Requests: Coordinate graphics project requests, timelines, and fulfillment.
• Music
  • Specific music responsibilities may be added depending on skills and background of candidates.
• General
  • Communication: Send ministry team updates using PCO, MP, Teams, or other tools.
  • Scheduling: Help manage invitations, confirmations, information, and resources for:
    • Meetings
    • Volunteering
    • Auditions
    • Community events
  • Systems: Sustain data entry and administration in church information systems including Ministry Platform, Espace, Planning Center Online. Examples include:
    • Enter department-specific events in Espace.
    • Participate in annual all-church calendar planning process.
    • Keep volunteer rosters, song lists, and other data up to date
  • Events: Serve as Espace champion for the departments. On a daily basis:
    • Coordinate resource requests and approvals for Communications, Music, Tech, and Media.
    • Update department-specific calendars for Communications, Tech, and Media according to the distinct needs of each team.
  • Ticketing: Coordinate ticketing for major events such as concerts and Christmas Production.
  • Distribution: Deliver office mail and packages. Distribute series cards and other printed matter to information centers and campuses.
  • Support: Take notes, prepare materials, setup spaces, provide snacks, and similar tasks as requested for meetings, training, events, etc.
  • Financial: Manage department credit card, invoices, check requests, money transmittals, and other financial matters.
  • Purchasing: Order department supplies, songs, videos, and other resources as needed.
  • Collaboration: Collaborate with other administrative staff to carry out best practices, defend organizational procedures, and break down department silos. Periodically help other staff with special projects.
  • Volunteers: Recruit and train volunteers to assist with the administrative needs of the departments, special events or projects, recurring needs, etc.
  • Hospitality: Coordinate hospitality and food service related to the departments, i.e. weekend services, special events, volunteer training, etc.
  • Office: Equip and maintain the department conference room, kitchenette, and work spaces.
  • Care: Tend to appropriate interaction for birthdays, babies, and similar staff and volunteer life events.
  • Travel: Manage department travel arrangements.
  • Staff Meetings: Attend staff meetings for global, visionary, and organizational matters. Participate in department and event meetings as requested by ministry directors.

Interaction With Others

The Communications & Creative Arts Administrative Assistant will work regularly with department leaders, staff, and volunteers as well as periodically with staff and volunteers from throughout the church.

Desired Skills and Abilities

Excellent administrative and organizational skills; comfort with office technology such as Microsoft Office 365, copiers, etc.; ability to become competent with Ministry Platform, Planning Center Online, and other church-specific information systems; proofreading, writing, and communication skills including good telephone etiquette; strong attention to detail; a team player with an understanding of how to work with artists.

Beneficial Spiritual Gifts

Administration, Serving, Leadership

Educational and Experience Required

Skills to fulfill the position.

Part time

The Missions Global Associate will help recruit, train and build Global Reach teams as a member of the Missions Team. The Missions Global Associate assists in facilitating all Global Reach mission teams, and specifically provides assistance to our Israel ministry partnerships; Israel tours; and India North ministry partnership. The Associate participates as a member of the Mission Leadership Team (MLT) and provides administrative support to the Missions/NSM Pastor.

Primary Duties and Responsibilities

• Global Reach Ministry
  • Partnership Development: Provide support to the Missions/NSM Pastor and MLT in the development of Global Reach partnership relationships. Facilitate travel, resources, and team management of Global Reach teams/tours traveling to/from Israel and India North. Anticipate off-hour Ministry Partner and Team communications, primarily through WhatsApp.
  • Volunteers: Recruit and facilitate teams of volunteers to serve with our Global Reach partners.
  • Northwoods Ministry Serving Opportunities: Assist the various ministry teams of Northwoods with opportunities to help serve globally.
  • Communicate: Assist other Missions Associates in communicating partnership needs, creating a variety of effective ways—including the web, pamphlets, videos, TVs and testimonials—to share stories.
  • Assimilate: Work with other Missions Associates and Assimilation Director to help effectively assimilate the new volunteers into a serving role.
• Ministry and Leadership Development
  • Partnership Development: Assist Missions/NSM Pastor in cultivating relationship through effective communication with Global Reach ministry partners.
  • Mission Team Lead Training-Israel & India North: Recruit, equip, and supervise Israel and India North Global Reach team leads and assist mission partnership teams. Organize all pre-service, in-service, and post-service debrief training opportunities for these Global Reach teams.
  • Mission Team Lead Training-Other Global Reach Partners: Assist other Missions Associates in doing same for all other Global Reach team leads.
  • Multiplication: Assist Missions/NSM Pastor in developing potential extended-stay mission team opportunities as next steps to Global Reach mission team opportunities.
• Missions Ministry
  • Weekend Mission’s Communication: Assist with recruiting and training those who serve at our Mission’s Counters on weekends on all campuses.
  • Team Lead Support: Organize and supervise all supply donations according to Ministry Partner needs and specifications, packing nights, phone and WhatsApp communications for our Israel and North India Global Reach teams and tours.
  • SSSL: Assist Missions staff and volunteers who coordinate and direct Second Sunday Sack Lunch on all Northwoods campuses as a primary means of emphasizing global and local partnerships and providing host opportunities for Informational sessions.
  • Volunteer Care: Care for the health of Missions volunteers and help align servants with their giftedness.

Interaction With Others

This person will work closely with the Missions/NSM Pastor and other Missions Associates.

Desired Skills and Abilities

This individual should have high people skills with a background in customer service, the ability to build teams, cast vision, and train; as well, they should be competent in building processes and systems, and working with a variety of computer software programs.

Beneficial Spiritual Gifts

Leadership, Administration, Shepherding

Educational and Experience Required

College Degree, experience in customer service, and team development

Part time

The Missions Local Associate will primarily be responsible for developing Local Impact ministry activities and serving opportunities for Northwoods attendees that reach past the walls of our church to those less fortunate. The Missions Local Associate assists in facilitating all Local Impact ministry teams and initiatives. The Associate participates as a member of the Mission Leadership Team (MLT) and provides administrative support to the Missions/NSM Pastor.

Primary Duties and Responsibilities

• Local Impact Ministry
  • Partnership Development: Work with different directors of our partners in the community.
  • Volunteers: Recruit and develop teams of volunteers to serve with our Local Impact partners and other compassion needs in the Peoria area, nearby communities, and the U.S.A.
  • Northwoods Ministry Serving Opportunities: Assist the various ministry teams of Northwoods with opportunities to help serve outside of Northwoods.
  • Communicate: Work with the Northwoods Communications Director to communicate partnership needs, creating a variety of effective ways—including the web, pamphlets, videos and testimonials—to share stories.
  • Assimilate: Work with other Missions Associates and the Assimilation Director to help effectively assimilate the new volunteers into a serving role.
• Ministry and Leadership Development
  • Partnership Development: Assist Missions/NSM Pastor in cultivating relationship through effective communication with Local Impact ministry partners.
  • Mission Team Lead Training-Operation Christmas Child (OCC) + other: Recruit, equip, and supervise OCC Local Impact team lead. Organize all pre-service, in-service, and post-service debrief training opportunities for these Local Impact mission teams.
  • Multiplication: Assist Missions/NSM Pastor in developing potential extended-stay mission team opportunities as next steps to Local Impact mission team opportunities.
• Missions Ministry
  • Weekend Mission’s Communication: Assist with recruiting and training those who serve at our Mission’s Counters on weekends on all campuses.
  • Team Lead Support: Organize and supervise all supply donations according to Ministry Partner needs and specifications, packing nights, phone and WhatsApp communications for our Local Impact teams.
  • SSSL: Assist Missions staff and volunteers who coordinate and direct Second Sunday Sack Lunch on all Northwoods campuses as a primary means of emphasizing global and local partnerships and providing host opportunities for Informational sessions.
  • Volunteer Care: Care for the health of Missions volunteers and help align servants with their giftedness.

Interaction With Others

This person will work closely with the Missions/NSM Pastor and other Missions Associates.

Desired Skills and Abilities

This individual should have high people skills with a background in customer service, the ability to build teams, cast vision, and train; as well, they should be competent in building processes and systems, and working with a variety of computer software programs.

Beneficial Spiritual Gifts

Leadership, Administration, Shepherding

Educational and Experience Required

College Degree, experience in customer service, and team development

Full Time

 The 2nd – 4th Grade Associate will provide key leadership over the Upper Elementary Ministry of Discoveryland, and family and children’s events. This position requires oversight of volunteers, facility, and resources required to effectively minister and care for these age groups. The associate will support the Children’s Ministry Pastor with both short term and long term projects, and assist in oversight of Discoveryland during weekend services. In addition, team building and volunteer care are critical to success.

Primary Duties and Responsibilities

• Leadership
  • Procedures: Develop processes and procedures to effectively train volunteers in Discoveryland. This effort would include: recruitment, shadow training, and formal training opportunities. These training initiatives would be carried out to ensure the effectiveness of our weekend programming and outreach efforts.
  • Coaching: Provide ministry coaching and accountability with upper elementary volunteers.
  • Resources: Ensure all volunteers are adequately resourced with supplies and curriculum.
  • Program Development: Develop creative programs by organizing teams of storytellers, drama teams, music leaders, and technical support personnel to integrate music, drama, video, and other creative art forms to enhance our teaching efforts during weekend services. Work closely with the Children’s Ministry Creative Developer to develop videos and media enhancements. Practices and technical run-throughs will be required well in advance of service times. This will require volunteer recruitment and close interaction with purchased curriculum.
  • Staging: Provide facility oversight by being responsible for the integrity of the staging areas for kids including: lighting, sound, video, staging props, and multi-media equipment.
  • Summer Programs: Help to organize a summer program by working with the Children’s Ministry Pastor to develop a scope and sequence for summer weekend teaching ministries, if needed. Interaction with paid summer interns will be expected if applicable.
  • Family & Children’s Events: Responsible for development and execution of family and children’s events (examples: Springhill Day Camp, Centered, Family Swim Night, etc.). Other events may include age specific events for children and ministry building events for volunteers.
  • Oversee: Assist with oversight of Discoveryland during our regular service times.
  • Church Membership: Attend the 4 Steps classes and complete church membership
  •  
• Secondary Responsibilities
  • Team Building: Assist the Children’s Ministry team in various projects as needed to build teamwork.
  • Volunteer Care: Provide care for the volunteers and ensure age graded volunteers are connected with each other through regular and frequent community building times.
  • Budget: Assist the Children’s Ministry Pastor with the preparation of the department’s annual budget.
  • Facility: Ensure facility and its contents are safe, clean, and in good order for every service. Interface with non-Discoveryland room users as requested by the Children’s Pastor.
  • Communication: Parent and volunteer communication.
• Accountability: The following is a list of things for which the Associate would be held accountable:
  • Staff Meetings: Attend monthly staff meetings for global, visionary, and organizational matters.
  • Departmental Meetings: Attend Discoveryland meetings to ensure personal integrity and fidelity in your personal and spiritual life.
  • Continuing Education: Use of continued education to develop his/her talents to model excellence in the ministry through attendance at conferences, seminars, classes, etc.
  • Bridge Building: Maintain bridge building through regular outside contact and specific bridge building with seekers through a self-chosen avenue of opportunity.

Interaction With Others

This person will work most closely with Discoveryland paid staff as well as ministry volunteers and parents. In addition, networking with other children’s ministries for problem solving and creative solutions will be helpful.

Desired Skills and Abilities

Should possess a heart for God and skills in loving adults and children. This person will possess the ability to see and communicate “the big picture” or how a lesson/event will look as a whole with attention to detail and methods of delivery.

Beneficial Spiritual Gifts

Creative Communication, Leadership, Administration, Shepherding, and Wisdom

Educational and Experience Required

Music, Drama, and Teaching.   Plus a thorough understanding of, commitment to, and hands on experience with directing programming elements and volunteer personnel.

High school diploma, college, and at least two years’ experience in Elementary Education or Children’s Ministry